The Asset Library is a shared Workspace repository where you can store and reuse brand assets across supported Stadium features. Instead of uploading the same files repeatedly, you can select previously saved assets when creating Shops, customizing swag, requesting mockups, and more.
Use this guide to learn how to access the Asset Library, upload different asset types, manage saved files, and control who can access them.
This article includes:
🤔 What is the Asset Library?
The Asset Library is a shared repository for your Workspace that stores commonly used branding assets in one place.
Depending on your permissions, you can:
Upload and organize brand assets
Reuse assets across multiple Stadium features
Edit asset names and notes
Download or delete assets
Search and filter assets for faster access
Instead of uploading the same file multiple times, your team can simply select an existing asset whenever it's needed.
🌟 Why Should I Use the Asset Library?
The Asset Library helps eliminate repetitive work while ensuring your team always uses the correct branding materials.
Some of the biggest benefits include:
🎨 Keep Your Brand Consistent
Everyone on your team can access the same approved logos, banners, and brand guidelines, reducing the chance of outdated or incorrect branding being used.
🤝 Improve Team Collaboration
Assets belong to the Workspace instead of an individual user. This means your team can continue using shared assets even if the original uploader leaves the organization.
📂 Stay Organized
Search and filter assets by name, asset type, or the person who uploaded them to quickly find what you need.
🚀 Work Faster Across Stadium
The Asset Library is integrated into multiple workflows, allowing you to select existing assets instead of uploading files again.
🖼️ What Types of Assets Can I Store?
The Asset Library currently supports:
Artwork and Logos
Banners
Brand Guidelines
Additional asset types may be introduced in future updates.
🔄 Where Can I Use My Saved Assets?
Once stored in the Asset Library, compatible assets can be reused across supported Stadium features, including:
Shop creation and customization
Request Mockups
Bulk Swag orders
Automated Swag Collections
Workspace branding
Only compatible asset types will appear during each upload flow.
👥 Who Can Access the Asset Library?
Access to the Workspace asset library depends on your Workspace permissions and role.
Generally:
Owners have full access to manage the Asset Library and can grant permission to Collaborators.
Collaborators with an advanced permission enabled for the Asset Library can use, configure Asset Library permissions, and manage the Asset Library
Members do not have access to the Asset Library or upload features.
Owners can configure the permissions for the Collaborators from the Contacts page.
By default, only the owner will have access granted to manage the asset library.
🔒 What Happens If the Person Who Uploaded an Asset Leaves the Workspace?
Your saved assets remain available.
Assets belong to the Workspace rather than an individual user. If the person who uploaded an asset is deactivated or removed from the Workspace, authorized users can continue accessing and managing that asset.
This keeps important branding materials available to your organization.
💡 Why Use the Asset Library Instead of Uploading Files Every Time?
Without an Asset Library, teams often:
Upload duplicate copies of the same logo.
Use outdated branding.
Spend time searching for files.
Depend on a single employee to locate brand assets.
The Asset Library solves these challenges by giving your Workspace one trusted source for approved branding assets, making every future upload faster and more consistent.
🚧 How Do I Use the Asset Library?
Follow the steps below to access your Asset Library, upload assets, manage saved files, and reuse them across Stadium.
➕ Adding Assets to Your Asset Library
Navigate to Your Asset Library
Expand the Sidebar Menu (if collapsed)
Click on the left-facing arrow ( ˂ ) at the top-left corner of the sidebar to expand the navigation menu.
(If the menu is already expanded, you can skip this step.)
Navigate to Swag
In the sidebar menu, locate and click on "Asset Library" to access your asset library page.
Choose an Asset Type
There are two ways to add assets to your library.
Option 1: First-time Users
The first time you visit the Asset Library, you'll see shortcut cards for the available asset types:
Artwork & Logos
Shop Banners
Brand Guidelines
Click the + icon on the asset type you want to upload.
If you'd like to hide a shortcut card, click the − icon.
Option 2: Add New Asset
Click the ADD NEW ASSET button to upload a new asset at any time.
Enter Asset Details
A pop-up window will appear.
Enter the following information:
Asset Name
Asset Type
Once you've entered the required information, click NEXT.
📤 Uploading Different Types of Assets
🎨 UPLOAD ARTWORK/LOGO
Select Artwork/Logo as the asset type.
Click NEXT.
Upload a logo from your device or select one from your previous uploads (if available).
Review the upload requirements and select I understand and accept the conditions.
(Optional but Recommended) Add notes for Stadium designers explaining how your logo should be used.
Example notes may include:
Recommended logo size
Best placement
Preferred design colors for each product:
Use the one-color version for embroidery
Other instructions such as "Leave clear space around the logo for the best appearance"
Click SAVE to finish uploading.
⚠️ Important:
For the best print quality:
Upload logos with a transparent background whenever possible.
Use artwork with a minimum resolution of 300 DPI.
🖼️ UPLOAD SHOP BANNERS
Select Shop Banner, then click Next.
You can upload a banner in three different ways.
Option 1: UPLOAD A NEW BANNER
Click SEARCH LOCAL DEVICE.
Select your banner.
Click SAVE.
⚠️ Banner Requirements
Accepted file types: PNG, JPEG, JPG
Recommended size: 2880 × 910 pixels
Maximum file size: 10 MB
Option 2: CREATE A BANNER
Create a custom banner directly in Stadium.
You can:
Upload a new logo
Select a logo from Previous Uploads
Select a logo from the Asset Library
Add custom text
Change banner colors
Resize design elements
After finalizing your design:
Select I understand and accept the conditions. (if a logo was uploaded)
Click SAVE.
Option 3: PREVIOUS UPLOADS
If you selected the "PREVIOUS UPLOADS" option, simply select the banner from the given options.
Once done, click on SAVE to finalize the upload.
📄UPLOAD BRANDED GUIDELINES
If you selected Brand Guidelines, click BROWSE FILES.
Select your document.
Click SAVE.
⚠️ Brand Guideline Requirements
Accepted file types: PDF, JPG, PNG, DOCX
Maximum file size: 50 MB
🛠️ Managing Your Assets
Once assets have been uploaded, you can easily organize and manage them.
🔍 Search for an Asset
Use the search bar to quickly find an asset by its name.
↕️ Sort Assets
Click the Sort By menu to organize assets by:
Date added
Name A-Z
Name Z-A
🏷️ Filter Assets
Click the FILTER drop-down to narrow your results.
You can filter assets by:
Added By
Asset Type
After selecting your filters, click APPLY FILTER.
✏️ Edit an Asset Name
To edit the name of your asset, click on the asset.
On the asset's details page, click the pencil icon next to its name.
Enter the new name and click the SAVE button to apply the changes.
⬇️ Download an Asset
There are two ways to download an asset.
Option 1
Click the three-dot menu on an asset card.
Select Download.
Option 2
Open the asset details page by clicking on the asset.
Hover over the asset preview.
Click DOWNLOAD.
🗑️ Delete an Asset
There are two ways to delete an asset.
Option 1
Click the three-dot menu on the asset.
Select Delete.
Option 2
Open the asset details page.
Click the Trash icon.
Finally, click YES, DELETE to confirm.
⚠️ Important
Deleting an asset removes it from future use throughout the Workspace.
Existing shops, swag, and designs that already use the asset will remain unchanged.
✨ How to Use Saved Assets from the Asset Library
After assets have been added to your Asset Library, they'll be available across supported Stadium features whenever you're uploading:
Artwork or Logos
Shop Banners
Brand Guidelines
Simply select the ASSET LIBRARY tab during the upload process and choose the asset you'd like to use instead of uploading it again.
This helps maintain consistent branding while saving time across your Workspace.
Need more help? Contact us via CHAT / SEND AN EMAIL TO ✨[email protected]
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