How to Allocate Funds to Users in a Shared Wallet

Need to allocate funds to users in a Shared Wallet, add funds to team members, or distribute Wallet balance in your Company Workspace? This guide explains how to send funds to one user or multiple users, manage wallet allocations, and track balance updates in your Shared Wallet. Whether you're assigning a budget, distributing rewards, or managing team spending limits, follow these steps to allocate funds quickly and securely.

Allocating funds properly ensures controlled spending, organized budgeting, and accurate transaction tracking within your workspace.

💡 Important Note:

Only Wallet Owners and Admins with "Full Access" can allocate funds to users.

This article includes sections:

Allocating Funds to Multiple Users in Your Shared Wallet
Allocating Funds to a Single User in Your Shared Wallet

Here's a step-by-step guide on how to allocate to individual users or multiple users in your Shared Wallet:

Navigate to the Wallets Page

Click the Wallet icon or drop-down arrow in the top-right corner to expand the Wallet menu.
Under CUSTOM WALLETS, you'll see options for your Shared Wallets.
Select the Shared Wallet you wish to manage.

Allocating Funds to Multiple Users

Allocating funds to multiple users is ideal when you want to distribute the same amount to multiple users.

Initiate Fund Allocation

Click on the ALLOCATE FUNDS button.

Select Users

Use the search bar to locate specific email addresses.
Tick the checkboxes for the users who need funds.
Click NEXT to proceed.

Enter Allocated Amount

Check your current balance to ensure the amount does not exceed the remaining funds.
Enter the allocation amount for each selected user.
Add a note for tracking purposes (e.g., the reason for allocation, name of admin who processed the allocation, etc.).

(Adding a note is optional, but highly suggested if you wish to track who allocated the amount, for what reason, or any other necessary details needed for this allocation)

Click NEXT to proceed

Review Your Allocation

Review the allocation details.
Click SEND FUNDS to finalize the transfer.

Confirmation

A confirmation message will display a summary of the allocation.
Click SHOW ALL to see a list of users who received funds.
Click DONE to close the window.

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Allocating Funds to Individual Users

This method is useful when assigning different amounts to specific users.

Choose the User

Scroll to the Wallet Users section.
Use the search bar or filters to quickly locate the user you want to allocate funds to.

Initiate Allocation

Once you find the user, click on the card icon to initiate the funds allocation.

Enter Allocation Amount

Check your current balance to ensure the amount does not exceed the remaining funds.
Enter the allocation amount for the selected user.
Add a note for tracking purposes (e.g., the reason for allocation, name of admin who processed the allocation, etc.).
(Adding a note is optional but highly suggested if you wish to track who allocated the amount, for what reason, or any other necessary details needed for this allocation)