Managing funds in your Company Workspace Wallet helps streamline how teams send gifts, allocate budgets, and redeem Stadium Points. Each role within the Workspace—owner, admin, sender, and member has specific Wallet permissions that define what actions they can perform.

This guide explains how Wallet permissions work for every role, including what each user can do in their Personal Workspace Wallet, Company Workspace Wallet, and with Stadium Points or shop-specific points. Understanding these roles ensures the right people have access to the right financial tools.

This article includes sections

• Wallet Permissions for Personal Workspace
• Wallet Permissions for Company Workspace Owners 
• Wallet Permissions for Company Workspace Admins with Custom Permissions
• Wallet Permissions for Company Workspace Admins with Default Permissions
• Wallet Permissions for Company Workspace Senders
• Wallet Permissions for Company Workspace Members

Wallet Permissions for Personal Workspace

In your Personal Workspace, you can access two types of Wallets:

1. My Wallet – View all your available personal credits, add funds, set up auto-refill options, and enable low-balance notifications.

2. Personal Points Wallet – Track your purchased Stadium Points, receive points-based rewards, view all Kudos received, and manage Shop-for-Points gifts.

Your Personal Wallet makes it easy to manage your balance and track all transactions in one place. Whether you are sending gifts, redeeming points, or receiving rewards from your company, My Wallet and Personal Points Wallet is where those balances appear and can be used.

Limitations: 

Personal Wallets do not include advanced features such as sharing funds with other admins. Fund transfers to another Wallet, such as an additional Wallet or Company Workspace Default Wallet.

To use these features, you need a Company Workspace. New users can:

• Create a Company Workspace and start a 30-day free trial to explore all premium features.
   

• After the trial, upgrade to a paid Stadium Package to continue using advanced Wallet features and other premium tools. Visit the 👉Pricing Page and book a call with the sales team

Wallet Permissions for Company Workspace Owners 

If you are a Company Workspace Owner, you have the highest level of control over Wallets and funds within your Company Workspace.

Additional Wallet(s)

• Can create additional Wallets where you can add users and allocate funds.

• Can manage other additional Wallets where you have been added as a user with "Full" access (e.g., add users, allocate funds, transfer funds).

• Can use unallocated funds in the Workspace.

• Can transfer funds between Wallets where you are the owner or a user with "Full" access.

Default Workspace Wallet

• Can allocate funds from the unallocated pool only.

• Can view total Workspace funds (a summary of all member balances).

• Can view all users’ Wallet balances and permissions within their company Workspace.

• Can use unallocated amounts across any Stadium platform.

• Can transfer funds from your default Workspace Wallet or user default Wallet to any additional Wallet where you have owner or a user with "Full" access.

• Can add funds for personal use.

• Can manage Wallet settings (e.g., Low Funds Alerts and Auto-Refill)

Stadium Points

• Can view all users’ Stadium Points balances in their default Workspace Points Wallet.

• Can buy Stadium Points for personal use.

• Can view unallocated Stadium Points and use them as needed.

• Can allocate Stadium Points to other users.

Shop-Specific Points

• Can use shop-specific points only for their assigned shops.

• Can convert shop points to Stadium Points if permitted at the shop level.

• If a user is removed, their shop points are automatically converted to Stadium Points and added to the unallocated pool for the Owner to use.

Limitations

• Workspace Owners with “Limited” access to an Additional Wallet created by someone else cannot manage that Wallet.

Wallet Permissions for Company Workspace Admins with Custom Permissions

Admins with 'custom permissions' can handle most Wallet-related actions, although some functions remain reserved for the Owner.

Additional Wallet(s)

• Can create additional Wallets, add users, and allocate funds.

• Can manage other Wallets where they have been added as a user with "Full" access (e.g., add users, allocate funds, transfer funds).

• Can transfer funds from their additional Wallet(s) to other Wallets where they are the owner or a user with "Full" access.

Default Workspace Wallet

• Can only access their user default Wallet.

• Can add funds for personal use.

• Can manage Wallet settings (e.g., Low Funds Alerts and Auto-Refill)

• Can transfer funds from their user default Wallet to other additional Wallets where they are the owner or a user with "Full" access.

Stadium Points

• Can purchase Stadium Points for personal use.

• Can view only their own transaction history.

Shop-Specific Points

• Can use shop-specific points for their assigned shops.

• Can convert shop points to Stadium Points if permitted at the shop level.

Limitations 

• Cannot access unallocated funds or view other users’ transactions and balances in the default Workspace Wallet.

• If an Admin with Custom Permission is given “Limited” access to an Additional Wallet created by someone else, they cannot manage that Wallet.

Wallet Permissions for Company Workspace Admins with Default Permissions

Admins with 'default permissions ' have control over their own Wallets but limited visibility into others.
 

Additional Wallet(s)

• Can create additional Wallets, add users, and allocate funds.

• Can manage other additional Wallets where they have been added as a user with "Full" access.

• Can transfer funds from their additional Wallet(s) to other Wallets where they are the owner or a user with "Full" access.

Default Workspace Wallet

• Can only access their user default Wallet.

• Can add funds for their own use only.

• Can manage Wallet settings (e.g., Low Funds Alerts and Auto-Refill)

• Can transfer funds from their user default Wallet to other additional Wallets where they are the owner or a user with "Full" access.

Stadium Points

• Can purchase Stadium Points for personal use.

• Can view only their own transaction history.

Shop-Specific Points:

• Can use shop-specific points within their assigned shop.

• Can convert shop points to Stadium Points if permitted at the shop level.

Limitations 

• Cannot access unallocated funds, view total team balances, or allocate funds outside their own additional Wallets and their user default Wallet.

• If an Admin with default permission is given “Limited” access to an Additional Wallet created by someone else, they cannot manage that Wallet.

Wallet Permissions for Company Workspace Senders

If you are a Workspace Sender, you have more limited access but can still manage your own funds for sending gifts or recognition.

Additional Wallet(s)

• Can create additional Wallets and use them for their own transactions.

• Cannot add users or allocate funds to others.

• Can use funds allocated to them if they are added to an additional Wallet created by another user.

User Default Workspace Wallet

• Can add funds for their own use only.

• Can manage Wallet settings (e.g., Low Funds Alerts and Auto-Refill)

• Can transfer funds from their user default Wallet to other additional Wallets that they created.

Stadium Points

• Can purchase Stadium Points for personal use.

• Can view only their own transaction history.

Shop-Specific Points

• Can use shop-specific points within their assigned shop.

• Can convert shop points to Stadium Points if permitted at the shop level.

Limitations

• Cannot access unallocated funds or view total team balances outside their own additional Wallets and their user default Wallet.
• Cannot allocate funds or add members to their additional Wallets.
• Cannot transfer funds between additional Wallets created by other users.

Wallet Permissions for Company Workspace Members

Company Workspace Members have the most limited access. They can redeem points or use funds shared with them, but cannot create or manage Wallets.

 

Additional Wallet(s)

• Cannot be added to any additional Wallets.

• Cannot create an additional Wallet.

User Default Workspace Wallet

• Can add funds for their own use only.

Stadium Points

• Can purchase Stadium Points for personal use.

• Can send Stadium Points via the Quick Recognize feature only.

• Can view only their own transaction history.

Shop-Specific Points

• Can use shop-specific points within assigned shops.

• Can convert shop points to Stadium Points if permitted at the shop level.

Limitations:

• Cannot create Wallets, allocate funds, or view other users’ balances.

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