How to Create a Kudos Program Using a Fixed Contact List

Looking to create a Kudos program using a fixed contact list? This step-by-step guide explains how to set up a Kudos recognition program with static contacts in Stadium. Learn what fixed contacts are, how to manually add or remove recipients, assign kudos allowances, manage recognition currency, and launch your employee recognition program. If you’re searching for how to create a Kudos program, set up employee recognition, or manage static employee lists, this guide walks you through the entire process from start to finish.

This article includes sections:

What are Fixed Contacts?
Important Reminders
Step-by-Step Guide in Creating the Kudos Program
How to Add Fixed Contacts
Assign Kudos Allowances in a Fixed Contact List
Payment and Confirmation

What are Fixed Contacts?

Fixed contacts (also known as static contacts) are recipients that are manually added to your Stadium account. Unlike synced or dynamic lists, fixed contacts require manual updates. This means program admins must add or remove users individually after the Kudos program is live.

⚠️ Important Notes About Fixed Contact Lists

• New users must be added manually by a program admin
• Removed users must also be manually deleted
• Different kudos budgets can be assigned to new users
• Ideal for small teams or controlled recognition programs.

If you want to use contacts from your HRIS program, you may follow the steps in the article linked below:

👉How to Create a Kudos Program Using a Dynamic Contact List (HRIS-Synced)

Step-by-Step Guide to Create a Kudos Program With A Static List

Log in to Your Account

Open your web browser and go to bystadium.com
Log in using your credentials.

Navigate to the Kudos Programs Page

Expand the Sidebar Menu (if collapsed)
- Click on the left-facing arrow ( ˂ ) at the top-left corner of the sidebar to expand the navigation menu.
  (If the menu is already expanded, you can skip this step.)
Navigate to the Kudos Programs Page
- In the sidebar menu, locate and click on "Kudos Programs" to access your Kudos program's page.

Initiate Program Creation

Click the "Create Kudos Program" button.

If you have an existing program and want to create a new one, click the three dots and then select "Create New Program."

Fill Out the Program Details

Fill out the form, such as the Program name, and specify your program start date.

You may select a specific date and time for your program to start.

You may also tick the "Start immediately" box, and your program will begin sending kudos right after you create the order.

Select a distinctive name for your recognition currency and determine its conversion rate. By default, it will be referred to as "Kudos."

What is Recognition Currency? Recognition currency is a special form of acknowledgment exchanged between team members as a token of appreciation, which converts into redeemable points upon receipt.

Define the allowance for each user and specify how frequently they receive it. This ensures a fair and consistent distribution of recognition currency throughout your organization. Click "NEXT" once done.

🔗How to add Fixed Contacts

Add People to Your Contact List:

Option 1: Input Emails Manually:

Click on "INPUT EMAILS" and enter the email addresses.

Enter the email address(es).
Click on ADD CONTACTS

Option 2: Upload a CSV File:

Click "ADD BY CSV".

Then "Download Template" to get the right format.
Fill out the CSV sheet and click on SEARCH LOCAL DEVISE to upload the updated sheet.
Optional: If you want the information from your CSV sheet to overwrite your existing contact list, click on the check box.
Once you are done, click on ADD USERS.

Select Recipients for Your Program

Once you have added people to your contact list. There are two ways to select recipients for your program;

Use Filters:

Segment your employee list based on specific criteria.
Click on ADD FILTER

Choose the appropriate filters that you want to set up for this program.
Click on APPLY FILTERS.

Select Manually:

Choose individual employees from your contact list.
Click "NEXT" once you have selected your recipients.

👤 Assign Kudos Allowances in a Fixed Contact List

You can customize kudos amounts for current recipients in three different ways:

You have the flexibility to assign kudos amounts in various ways, whether you want to give the same amount to all recipients or different amounts to each recipient. Here are three methods to customize your kudos distribution: