How to Create a Kudos Program Using a Dynamic Contact List (HRIS-Synced)

Creating a Kudos program with a Dynamic Contact List makes employee recognition easy, automatic, and scalable. This guide explains how to set up a Kudos program using HRIS integration, so employee lists stay updated without manual work. When you use a Dynamic Contact List in Stadium, users are automatically added or removed based on your HRIS data, ensuring your recognition program always stays in sync with your organization.

This article walks you through what dynamic contacts are, how HRIS syncing works, and step-by-step instructions to create a Kudos program with automated recipients.

This article includes sections:

What are Dynamic Contacts?
Important Reminders
Step-by-Step Guide in Creating the Kudos Program
How to Add Dynamic Contacts
Assign Kudos Allowances in a Dynamic Contact List
Payment and Confirmation

👥 What Are Dynamic Contacts?

Dynamic Contacts are users pulled directly from your HRIS system. When you use a Dynamic Contact List for your Kudos program, the recipient list automatically updates as your HRIS data changes.

This means:
• New employees are added automatically
• Removed employees are taken off the list
• No manual updates are required

Your Kudos program always reflects your current workforce.

⚠️ Important Notes About Dynamic Contact Lists

• Admins can adjust kudos amounts for existing recipients, effective in the next cycle
• Newly added users (via HRIS sync) always receive the default kudos amount

If you need to manually assign different budgets to each new user, use a Static Contact List instead

Learn more in this article: 👉 How to Create a Kudos Program Using a Fixed Contact List

Step-by-Step Guide to Create a Kudos Program with a Dynamic Contact List

Log in to Your Account

Open your web browser and go to bystadium.com
Log in using your credentials.

Navigate to the Kudos Programs Page

Expand the Sidebar Menu (if collapsed)
- Click on the left-facing arrow ( ˂ ) at the top-left corner of the sidebar to expand the navigation menu.
  (If the menu is already expanded, you can skip this step.)
Navigate to the Kudos Programs Page
- In the sidebar menu, locate and click on "Kudos Programs" to access your Kudos program's page.

Initiate Program Creation

Click the "Create Kudos Program" button.

If you have an existing program and want to create a new one, click the three dots and then select "Create New Program."

Fill Out the Program Details

Fill out the form, such as the Program name, and specify your program start date.

You may select a specific date and time for your program to start.

You may also tick the "Start immediately" box and your program will begin sending kudos right after you create the order.

Select a distinctive name for your recognition currency and determine its conversion rate. By default, it will be referred to as "Kudos."

What is Recognition Currency? Recognition currency is a special form of acknowledgment exchanged between team members as a token of appreciation, which converts into redeemable points upon receipt.

Define the allowance for each user and specify how frequently they receive it. This ensures a fair and consistent distribution of recognition currency throughout your organization. Click "NEXT" once done.

🔗How to add Dynamic Contacts

Integrate Your HRIS System:

First, ensure that your HRIS system is already integrated into your account.
Click on the DYNAMIC CONTACT LIST.
If you haven't integrated your HRIS yest click on the INTEGRATE button. For a complete step-by-step guide. You can refer to the article below on how to set it up: ✨How to set up an integration

Choose a Provider

For users who already have an integration set up in their account, you can proceed to the steps below:
Click on the DYNAMIC CONTACT LIST.
Select the Provider(s) or the HRIS you want to use for this program.

Use Filters

Choose the appropriate filters that you want to set up for this program.
Program users will automatically be added and removed to stay synced with the conditions set in your filter.

Preview Contact List

Once the filters are set, click on PREVIEW CONTACT LIST

A pop-up will show a Preview of the Recipient List base on the filter you have set up.
If you are satisfied with the people in your list, click DONE.

Click "NEXT" to proceed to the next steps once your Dynamic Contact List is set up.

Assign Kudos Allowances in a Dynamic Contact List

In the Dynamic contact list, admins can adjust amounts for existing recipients (effective next cycle), but newly added recipients(via dynamic) always get the default kudos.

🆕 Assign Allowance for Future Users

Under "kudos allowance for future users" enter the amount of kudos that you wish for newly added users to have.

👤 Assign Allowance for Existing Users

You can customize kudos amounts for current recipients in three different ways:

You have the flexibility to assign kudos amounts in various ways, whether you want to give the same amount to all recipients or different amounts to each recipient. Here are three methods to customize your kudos distribution: