How to Create a Kudos Program with a Custom Recognition Budget

Looking to create a Kudos program with a custom recognition budget? Create a more flexible and meaningful employee recognition experience with a Kudos program and custom recognition budgets. Stadium’s Kudos programs allow you to assign different kudos allowances by role, department, or leadership level, while supporting both dynamic HRIS-synced contacts and manually managed fixed contacts. Whether you’re launching a new recognition program or refining an existing one, this guide shows you how to build a Kudos program that fits your organization’s structure

Follow These Steps to Create a Kudos Program with A Custom Recognition Budget:

🔐 Log in to Your Account

Open your web browser and go to bystadium.com
Log in using your credentials.

🧭 Navigate to the Kudos Programs Page

Expand the Sidebar Menu (if collapsed)
- Click on the left-facing arrow ( ˂ ) at the top-left corner of the sidebar to expand the navigation menu.
  (If the menu is already expanded, you can skip this step.)
Navigate to the Kudos Programs Page
- In the sidebar menu, locate and click on "Kudos Programs" to access your Kudos program's page.

➕Initiate Program Creation

Click the "Create Kudos Program" button.

If you have an existing program and want to create a new one, click the three dots and then select "Create New Program."

Fill Out the Program Details

Fill out the form, such as the Program name, and specify your program start date.

You may select a specific date and time for your program to start.

You may also tick the "Start immediately" box and your program will begin sending kudos right after you create the order.

Select a distinctive name for your recognition currency and determine its conversion rate. By default, it will be referred to as "Kudos."

What is Recognition Currency? Recognition currency is a special form of acknowledgment exchanged between team members as a token of appreciation, which converts into redeemable points upon receipt.

Define the allowance for each user and specify how frequently they receive it. This ensures a fair and consistent distribution of recognition currency throughout your organization. Click "NEXT" once done.

Adding and Selecting Recipients

You can add recipients using Dynamic Contacts or Fixed Contacts, depending on how you want to manage your list.

🔄 Option A: Dynamic Contacts (HRIS-Synced)

📌 What Are Dynamic Contacts?

Dynamic contacts are synced from your HRIS system. Recipients are automatically added or removed as your HRIS updates.

⚠️ Important Note

Newly added recipients in a Dynamic contact list will get the same kudos budget.

🔗 How to Add Dynamic Contacts

Follow the steps in this guide: 👉How to Add Dynamic Contacts

📋 Option B: Fixed Contacts (Manually Managed)

📌 What Are Fixed Contacts?

Fixed contacts are added manually to your Stadium account. Program admins must manually add or remove recipients after the program is live.

🔗 How to Add Fixed Contacts

Follow the steps in this guide: 👉 How to Add Fixed Contacts

➡️Proceed To Next Steps

Once you have added people to your contact list, click "NEXT" once you have selected your recipients.
The sample below is for a Fixed Contact List.

👤 Assign Kudos Allowances

You have the flexibility to assign kudos amounts in various ways, whether you want to give the same amount to all recipients or different amounts to each recipient. Here are three methods to customize your kudos distribution:

⚠️ Important Note for Dynamic Contact Lists

When using Dynamic Contacts, you must also assign an allowance for future users during setup.
For more details, follow the steps in this article: ✨ Assign Kudos Allowances in a Dynamic Contact List