Looking to create and send swag kits using items stored in the Stadium warehouse? This step-by-step guide will walk you through the process of setting up and sending swag kits via link redemption. Whether you have stock in your locker or items in transit, follow these instructions to ensure a smooth and efficient experience.

 

Here’s how to create and send swag kits via link redemption using the swag items from your inventory on Stadium Locker:

Log in to Your Account

• Open your web browser and go to bystadium.com
• Log in using your credentials.
  
  
  

 

Go to Kits & Sent Items:

• Once logged in, go to the navigation bar, and select the Sender option to view more options. Select Kits & Sent Items.
  
  
  
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Create a New Kit:

• Click on "CREATE A KIT"
  
  

 

Choose a Kit Type:

• Select "Kitted Swag Boxes" and click "NEXT" to proceed.
  
  

 

Select Swag Items:

• Filter the swag catalog and select items to add to your kit. You can use available stocks in your locker or items in transit.
• If there are no available stocks yet, you can Browse Catalog or Purchase Swag.
  
  
  

 

1. Filter Swag Inventory:

   • Ensure that the country selected is the United States before clicking the filter for "Swag Inventory"

 

Select and Add Swag Items to your Kit:

• • From your Swag Inventory page, select the items you want to include in your kit.

 

 

• Specify the quantity of each item you'd like your recipients to receive, then click "ADD TO KIT."

 

• Click "ADD MORE ITEMS" on the left side if you want to add additional items to your kit.

 

 

 

 

• Click Swag Inventory again, select another item, and follow the same steps mentioned earlier.

 

 

 

1. Review Items:

   • Review the total quantity of items added next to the US flag. You can click on the arrow to review the names and quantity of the items.
   • Once you've finished adding all items to your kit, click "VIEW AND SEND."

 

 

 

1. Edit Kit Details:

   • On the Kits Item page, change the name of the kit for easy reference, then click "NEXT" to continue.
   • You can create a global kit if you have non-US recipients.

 

 

 

1. Indicate Recipient Quantities and Order Type:

• In the Link Settings section, choose "Recipients Redeem".
• Indicate the total quantity of US and non-US recipients.

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• For non-US orders with items shipping from our US warehouse, there will be an additional $100 to cover the shipping fee. If you wish to proceed, click on SEND ITEMS GLOBALLY FROM US.
  
  
• If you do not want to send the items from our US warehouse to non-US recipients, you may create a Global Kit with on-demand items that are available in your catalog instead. However, please note that on-demand items are shipped directly from the vendors, so each item in your kit will be shipped separately.
  
  

 

 

Adding Recipients on Recipients Redeem Option

• You can enter their email address by selecting from your contact list, uploading a CSV, or you can input the email addresses manually.
  
  

Here are several ways to add people to your recipient list:

   

 

 a. Input emails

• You can add the emails manually by clicking on INPUT EMAILS and entering the email addresses.

 

     b. Upload a CSV

• You can add them all at once by uploading a CSV file. To get started, click on "ADD CSV" and then "Download Template" to get the right format. Once you are done filling out the CSV file you can upload and click on SUBMIT.

 

 

     c. Integrate your HRIS/ATS system 

• Please note that this is only available for accounts with Engagement Suite, or Business Package (previously known as Team, or Enterprise package).
  
  
• You can also integrate your HRIS/ATS system to import recipients seamlessly.
  
  
  • * To set up an integration with your employee database, click the "Manage Contacts" button to configure the integration. You can refer to the article below on how to set it up.
  • How to set up an integration

 

Select Recipients from Your Contact List

• Once you have added people to your contact list. There are two ways to select recipients for your program:

     a. Select Filters For Contacts: Use the provided filters to segment your employee list based on specific criteria.

 

 

     b. Select Contacts Manually: Choose individual employees from your contact list.

 

 

• Once the recipients are added or selected, click NEXT to proceed.
  
  

 

Add Recipient Experience

• On the next page, enter the message you wish to appear in the Recipient Landing Page.
   
• If you wish to add customization, such as a Video Message, check the corresponding box. If not, leave it unchecked and proceed by clicking "NEXT. *This customization is only available if you choose to send invitation links.*

 

• Select a date when you want the automated emails to be sent out. 
• Choose whether you want your recipients to see the items in the kit.
• Click NEXT to proceed.

 

 

Customizations

Add Customizations

• Select any customizations you'd like to add, such as a branded sticker or custom-printed note.
  
  
• Upload the logos needed for each customization like the box sticker and custom note (if applicable).
  
  
• If you don't have the logos ready yet you can upload the assets later if you do not have them on hand or upload them later once the Kit gift order is live. Follow the steps in this article ✨ How to Upload a Custom Note and Branded Sticker to Your Live Kit Order (Upload later option)
  
  
  
  

   

Branded Sticker

• This pop-up will appear when you click the UPLOAD IMAGE link under Branded Box Sticker. Please ensure the image is 11 x 4 inches and no more than 5MB in size. Once uploaded click SAVE.
  
  

 

Custom Printed Note

• Upload an Image
  This pop-up will appear when you click the ADD CUSTOM NOTE link under Custom note. You may upload an image by clicking on MY DEVICE if you wish to add your own customized note. Please make sure to follow the specs specified to avoid issues with printing.
  
  
  
  
• Write a Note
  Alternatively, you may also write a message on your custom note by clicking Write Note. Please note that the maximum number of characters allowed is 500 including the spaces.
  
  Once you are finished click SAVE to continue
  
  
  
  Once done, click NEXT to proceed.
  
  

 

Note: The box customization option is only available for Kits containing swag items exclusively sourced from the US Warehouse.

1. Select Payment Method:

   • Select or add your preferred payment method, then click "PAY NOW."

 

• Scroll down and enter the BILLING COUNTRY  and BILLING ZIP CODE.
• Click NEXT  to proceed.

1. Review Order and Finalize the Payment:

   • Review the summary of your order before proceeding to payment.
   • Once you are satisfied, click PAY NOW to complete the payment.

 

 

 

Confirmation:

 

• Congratulations! Your order has been created! You can download your invoice by clicking the download button.
  
  
• Please note that a RESTOCK ITEMS button will show up if you do not have enough items at the warehouse. 
  
  
• If you choose to send the link yourself, you may copy the invite link or download the QR code to share with your recipients.
• If you haven't sent the items to our warehouse yet, instructions on how to send them will show up on the confirmation page.
  
  
• To close this window, simply click on the X  or DONE button.

1. Access Kit Home Page:

   • You'll be directed to your Kit's home page, where you should see the kit you created.

 

 

 

Congratulations! Your order has been created. Your recipients will receive the invitation link via email to redeem their swag kits. 

 

 

Access the Swag Kits Feature with our paid Stadium Packages.

Visit our Pricing Page to explore the details of each package and choose the one that best suits your needs.